The iBITS Portal: Unified Attendance and Payment System is a centralized web-based designed to automate attendance tracking, fee monitoring, and record management using role-based access for students, officers, and administrators. It replaces manual logbooks with a secure system for managing student membership, event attendance, and fees/fines, ensuring accuracy, efficiency, and transparency.
Manages users, events, fees, batch import, role assignment, password resets, archiving, and audit logs.
View dashboard, announcements, attendance history, status and balance.
Use digital ID.
Powerful tools designed to simplify operations and enhance productivity
Each student has a unique QR code. Officers use the scanner to verify attendance at events in real-time. The system automatically records Present/Late/Absent status, and generates fines based on student classification (Member, Class Officer, Org Officer).
Track membership fees and attendance-based fines with complete payment history. Officers/treasurers record payment confirmations with method, reference number, and notes. Students view their balance, due dates, and paid/unpaid status in real-time.
Comprehensive admin dashboard showing total students, events, fees, and fines at a glance. View detailed attendance reports, payment summaries, and activity logs. Track member participation rates and financial status across academic years.
Create events with name, date, time, location, and duration. Set different fine amounts for each classification (Member, Class Officer, Org Officer) for iBITS and Non-iBITS events. Officers can scan QR codes during the event for instant attendance tracking.
Complete student profiles with photo, student number, course, year level, and classification. Track enrollment by school year, mark students as graduated or continuing. View individual attendance history, financial records, and balance summaries.
Admin: Manage students, events, fees, fines, view activity logs, and generate reports. Officer: Create events, scan QR codes, record payments, and manage announcements. Student: View personal attendance, financials, upcoming events, and organization timeline.